For example, if you wanted to give all employees view-only access to a Google Doc, that can be accomplished with just a few clicks. Sharing documents with your team is easier when you’re all on the same Google Workspace account. If, for example, you decided to terminate an employee, you would have full access to all that person’s business files. ![]() You could create a company policy that requires employees to back up their local PC or Mac files to the company’s Google Drive. Remember that Google Drive is a cloud backup alternative to services such as Dropbox. With Google Workspace, all Google Docs, Slides, and Sheets created by employees are owned by the company. You can also keep control of access to other Google accounts, notably the ones that marketers use. You can also access all of that person’s email history. Within Google Workspace administration, if someone leaves the company, you can immediately change that person’s password and forward any emails sent to their address to someone else. What if someone were to leave your company to work for a competitor or to start a competing company, but they own the email address your customers use to contact them? Your company owns all employee email accounts. Here are the reasons to consider a move to Google Workspace from a free platform. If you don’t own a domain, you can buy one from Google Domains after you sign up for a free trial of Google Workspace. If you already own a domain such as for your website address - that you got from a provider such as GoDaddy, Network Solutions, or - there’s a straightforward, one-time setup needed to use the same domain for your Google Workspace email addresses. You can try Google Workspace for 14 days and up to 10 users for free. But not only is this a nominal number - it might be one of the more manageable costs you’ve had to justify. Google Workspace does come at a cost - $6 per user per month for the Basic version. Many businesses weigh the capabilities of Workspace vs. Google Workspace has collaborative business versions of all these apps and many more. You may or may not be fully aware of the extent of your free Gmail account functionality - but your Gmail account includes Meet, Calendar, Drive, Docs, Sheets, Slides, Forms, Drawings, My Maps, and Sites. No training is needed for current Gmail users. ![]() The email offering within Google Workspace is a business version of Gmail. That’s where Google Workspace (formerly G Suite) comes in. Potential customers are likelier to do business with a company that uses professional email addresses than one with consumer freemail addresses.ĭid you know that you can quickly get business email addresses like the ones above but continue to have the same Gmail user experience you and your staff have accustomed to? ![]() However, your business is growing, and you want to start to use more professional-looking email addresses such this: Your email addresses may resemble one or more of employees may even use assorted Yahoo Mail and cable company email addresses for business purposes. Let’s say you’re using free Gmail accounts for business email communication.
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